Human Resources

Sophie Grace Dawson  

Prefer Orange/Riverside County • (951) 316-0695 Cell • (206) 309-4534 Fax   sgdawson@outlook.com

Industries: Construction, transportation, dining, and technology (software/hardware)

Human Resources

  • Human Resources Generalist Small to Medium (10-150 EE); 20+ years experience (All Pre-Hire to Term)
  • Create and/or bring into compliance handbooks start to finish
  • Familiar with all PTO and benefit categories: laws, usage, compliance, and implementation
  • Maintains legal and confidential files with knowledge of all compliance and requirements
  • Coordinate management training: interviewing, hiring, terms, promotions, performance review, safety, harassment
  • Identify training needs for business and individual executive coaching needs
  • Prepare oral/written/multimedia presentations to senior management on HR issues
  • Respond to inquiries regarding policies, procedures, programs & reviews and take action on formal grievances
  • Ensures open door policy with employees and management
  • Work to improve work relationships, build morale, increase productivity and retention
  • I “excel” at complicated spreadsheets, census data, budgets/forecasting, technical and process writing

Payroll

  • Full payroll processing Start to finish
  • Independent contractors
  • TriNet / ADP / Paychex / QuickBooks
  • In-House or external processing; hourly & salary & bonuses;
  • Union payroll and Prevailing Wage / Certified payroll reports

Accounting

  • Accounting process and management in all areas up to P&L's (code, approve, entry, billing, checks, metrics, reports, journal entries, etc.) (20+ Years experience)
  • Understanding of GAAP, methods, following nomenclatures, processes, etc.
  • A/P, A/R, GJE, Cost Accounting, Project Accounting, AIA docs, releases, liens, etc.
  • Detailed research and forms, insurance, laws, state and federal forms

Government Reporting

  • Federal/state laws, compliance, forms regarding employee welfare, safety, health, benefits, compensation
  • Trained in ACA (1094/1095) compliance, data compilation, reporting, and filing
  • Sales Taxes/Filing-Forms, Payroll Taxes/Filing-Forms, OSHA, DIR, BLS, EDD, IRS

Management

  • Collaborate with Managers and senior leaders to resolve complex employee relations issues
  • Continual creative and efficient process improvements and team contributions
  • Trained others for accounting and HR how to effectively and thoroughly complete their tasks start to finish
  • Familiar with all current technology, widely used office programs, and social media tools
  • Partner with legal department and outside consultants as needed/required
  • Innate interest in continuous education and development

Computers / Internet /  Education

  • Accounting: QuickBooks, Acuity, American Contractor
  • MS Office: Outlook, Word, Excel, PowerPoint, Publisher, Explorer, etc. XP, 2007, 2010, 2013 WIN 8 & WIN 10
  • Practical to advanced level knowledge for many programs and social media; highly adaptive to new software
  • Graduated Associated Technical College: Computer Electronics Technician, Top 5%
  • Graduated Axia College: AA degree: Psychology –May, 2009
  • Attending Western Governors University – Business Admin/Human Resources (Senior year, grad est: Dec, 2017)
  • Continuing Education in Leadership, Human Resources, and Team Training each year; prep for SPHR or SHRM cert

 

PROFESSIONAL EXPERIENCE

Technology Firm-Confidential STAFFING AGENCY (TEMP) - Human Resources Mgr/Accounting Mgr (2015-Now)

Human Resources Generalist and Payroll (Hourly clock/Salaried: Paychex Flex (80-150 employees). Supervise staff of 4. Benefits administration (insurance and Paid Time Off) tracking, enrollment, terminations (COBRA), questions, other admin Section 125 cafeteria plans: Medical, Vision, Dental, FSA, LTD (Long Term Disability), AD&D, Life, 401(k)

Maintained in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.

Partner with legal department and outside consultants as needed/required Handbook review, administration, interpretation, and implementation Leaves of absence (Fed & State) FMLA, DFEH, CFRA, Pregnancy, Military, etc.

New hire/on-boarding paperwork design/creation, implementation and orientation Terminations including 2 mass layoffs, exit interviews and associated paperwork

Governmental reporting (EDD, Safety/OSHA, ERISA/Form 5500 reporting, 1094/1095, DIR, BLS, FTB, IRS, etc.) Employee dishonesty investigations, coordinate temp workers for all depts.,

Process and respond to subpoenas, claims, appeals, record requests, etc.

Collaborate with Managers and senior leaders to resolve complex employee relations issues

Coordinate all management training in interviewing, hiring, termination, promotions, reviews, safety, harassment and LOA Create/implement employee recognition and employee morale events

Write and deliver presentations to upper management regarding human resources policies and practices

Work closely with management/employees to improve work relationships, build morale, increase productivity/retention, and advise appropriate resolution of employee relations issues

Create/implement Applicant testing/screening materials and processes and interviews

General journal entries for accruals of vacation and month end hourly payrolls, maintain legal/confidential files Attended HR classes on all current State/Federal changes for leave, ACA compliance, on-boarding, etc.

Meeting coordination/setup (board of directors, investor meetings, etc.)

Acuity accounting program, A/P supervision, research, vendors, reconciliation, and payment

Intense large tracking spreadsheets, PDF form creation, misc. admin for CFO/COO, Facilities building maintenance

Special projects & achievements @ Tech Firm

-Trained/Prepared all ACA 1094-1095 Return Forms for Corp

-Updated outdated Employee Handbook to reflect current regulations, benefits, processes as well as 90 EE files

-Updated HR/payroll issues/procedures to current regulations

-Converted all payroll & HR to TriNet PEO HR & payroll services (implementation/processing)

-Streamlined A/P payments/decreased vendor invoice process time

-Safety Program management

-Set up new process for Pre-Pay vendors: saved time/ensured quickest shipment available

 

Hamner Towing & Transportation - Office Manager-A/R-Human Resources               (2013-2015)

QuickBooks Enterprise 13 Full cycle A/R including entry, payment, filing, A/R

Supervised a staff of 5, General Journal entries, closing procedures, In-House Payroll (50+/- Emp), bank deposits, create/maintain all company forms, State, Local and Federal Reporting and Taxes (DE9/941,1099, W9, W2, sales tax, etc.), Billings, collections, data entry, credit card reconciliation/processing, human resources including new hires, Benefits (Med 125/AFLAC/Legal/IRA), COBRA, ERISA/5500, Workers Comp (incl. renewals), policy/procedure writing and implementation, phones, filing, other misc. admin for owners.

Special projects & achievements @ Hamner Towing & Transportation

-Automated several procedures to streamline process and save time, effort and cost.

-Entered and corrected all past data into current system within 2 months (More than 2 months behind)

-Restored all human resources to current regulations, incl. wage & hour issues, benefits, and law

-Designed centralized spreadsheets (analytical sales/cost/payroll/benefits data across mult. time periods)

-Instituted new hire paperwork & policies and exit paperwork and interviews and all related paperwork

-Implemented team builder meetings with staff to encourage working together as a team and more focused on results- oriented customer contact and monthly improvement goals, and safety issues

 

 

Blue Royale - Bookkeeper/Administrator (Fine Dining Rest.) (2011-2013) QuickBooks Pro 2009 & 2012

Full cycle A/P including entry, payment, filing, A/R including hotel billing/collection, weekly/monthly/yearly general journal entries, month-end close, payroll in –house and ADP, bank deposits &

statements, maintain all company forms, State, Local and Federal Reporting and Taxes (property, sales tax, health & fire permits, etc.), credit cards, human resources incl. new hire, all forms reporting, OSHA & DIR, responses and follow up, OSHA, Workers Comp, Maintain company Facebook and other social media, Insurance renewals and certificates, policy/procedure writing, documentation, and implementation, Incident reporting, phones, filing, other misc. admin.

Special projects & achievements @ Blue Royale

-Brought an outdated accounting and filing process up to date and legal

-Entered all past data into current system and procured and set up and new POS system

-Restored all human resources to current regulations

-Designed centralized spreadsheets to track analytical sales/cost data across multiple year time periods

-Created the company IIPP (Injury & Illness Prevention Program) and consolidated into Employee Handbook

-Centralized information and organized filing system so every document has a place and is documented

-Instituted employee new hire docs and policies and exit paperwork and interviews and all related paperwork

 

Kent Electric - Project Accountant-Administrator (Commercial Electrical Construction)        (2006-2011) QuickBooks Pro 2011/Enterprise. Full cycle A/R including detailed/high-volume Billings (AIA, progress, service, rental) receipts, collections, full cycle A/P including entry, payment, filing, weekly/monthly/yearly general journal entries,

month-end procedures, payroll, prevailing wage & related certified payroll reports, banking & deposits, State and Federal Reporting and Taxes, human resources, employee new hire & exit paperwork, credit references & research, small claims & lawsuits, benefits, DMV, DOT, OSHA, Workers Comp, Fleet management, company website updates, business licenses, Job Files current and historical, Contract review, Prelims / releases / liens, Insurance certificates, Policy/procedure writing, documentation, and implementation, Incident reporting, phones, filing, other admin.

Special projects & achievements

-Completely reorganized A/P filing systems and archiving procedures

-Saved the company thousands of dollars annually by switching purchasing policies and centralizing vendors

-Automated entire A/P and A/R systems to work more efficiently by standardizing entries/training on QB

-Instituted a mostly paperless office: implemented scanning of docs reducing filing/storage/labor costs

-Designed, ran and maintained safety program for 75 employees including all postings, videos, training, OSHA, etc. compliance, weekly tailgate meetings, compliance book, posters and publications for vehicles

-Created the company IIPP (Injury & Illness Prevention Program), company handbook and newsletter

-Instituted employee new hire docs and policies and exit paperwork and interviews and all related paperwork

I am a star performer and with the professional training and knowledge to handle and adapt to a variety of systems, situations, tasks and personnel related issues with a positive track record for management, client, vendor and employee relations and  communication. I thrive in a hands-on environment with high accountability and professionalism and will hit the ground running   at your position.

My adaptability to respond in a fast-changing, dynamic environment matched with my creativity, high energy & professionalism make me an excellent candidate for your position. Thank you for your consideration.

 

Sincerely,

Sophie Grace Dawson

Salary expectations: $60,000 – 70,000/Year Dependent upon benefits level, schedule, location, and job expectations

Linked-In Profile: https://www.linkedin.com/in/sophie-grace-dawson-44b2327

  • ID#: 96139
  • Location: Corona, CA , 92882

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