Administrative Office Assistant

Arti J. Bhatt                                                


artijbhatt@gmail.com                                     


 


14947 Brooktree St.


Eastvale, CA 92880


(909) 241-1184


 


 


Dedicated and dynamic professional possessing a 22+ year proven track record of superior performance, seeks to utilize knowledge and expertise in Administrative Operations, Executive Support, HR Administration,


Logistics, Financial Analysis, Needs Assessment, Strategic Reporting, and Compliance to support key programs/initiatives within a progressive organization.


 


 


SUMMARY:                   


 


Resource Coordination   Possess a proven ability to anticipate unique requirements or potential road-blocks in all situations.  Continually develop back-up plans to minimize risk and deliver exceptional results; streamline communication and implementation channels to effectively meet client and organizational needs.


 


 


Program Management   Highly experienced in assessing true needs and expectations, building lasting professional relationships. Grow and deepen strategic partnerships to achieve a mutually beneficial outcome.


 


 


ABILITIES:                    


 


Handle administrative responsibilities efficiently with distinct attention to detail in accounting and corporate matters.


 


Able to increase sales revenue/client base through strategic and proactive communication.


 


Communicating clearly and effectively with clients, colleagues, and other professionals.


 


Maintain thorough and accurate documentation/records, with expertise in handling all accounting matters for corporate management for multiple corporations.


 


Process contractual agreements with customers, and manage purchasing/materials management contractual agreements with vendors


 


Highly experienced with Corporate Filing of Tax Returns and Bookkeeping for multiple entities, including Four Officers Personal Tax Returns.


 


 


EXPERTISE:                    


 


Corporate Management 


Client/Vendor Relations


Sales & Strategic Promotion


Grant Funding


Project Planning            


Purchasing/Financial Controls


Event Coordination     


Scheduling/Logistics  


Accounts Payable/Receivable


 


 


EXPERIENCE:          


 


New World Medical, Inc.,    Rancho Cucamonga, CA                          


1994 to 2016


                                            


Finance Manager (2016) / Director of Management (2006 to 2015)


Sales & Marketing Director (2000 to 2010) / Office Manager (1994 to 2006)


 


Supported operations for this biomedical organization focused on FDA product “The Ahmed Glaucoma Valve,” an ophthalmic medical device implanted in Glaucoma Patients.


 


Worked with the President & CEO the inventor of the Ahmed Glaucoma Valve, Dr. Abdul Mateen Ahmed and also one of the founders, assisting in business practices for distribution to over 80 countries around the world.


 


Assisted President & CEO with international and domestic correspondence when needed.


 


Coordinated with Business Banking Manager for company bank account and credit card issues.


 


Transferred/monitored in-house transactions for proper cash flow between 5 corporate bank accounts, ensuring that all company accounts have appropriate balances on a daily basis.


 


Handled all accounts payable & bookkeeping for five corporations, as well as all payments to vendors/suppliers, physician payments, expense monitoring of all sales representatives on travel/state meetings, and sending payments to all conference/event companies.


 


Resolved all Human Resources issue, such as all employee issues, worker’s compensation insurance policies, vacations, payroll, hiring, and coaching in different departments.


 


Worked on two company Grants Phase 1 period on two of our Research and Development Ophthalmic products for Ophthalmic Valve Model FP7 & Model M4 for Glaucoma prevention. 


 


Communicated with accountants on Financials for NIH and IRS reporting. 


 


Communicated with the National Institute of Health and CEO on Phase1 for these two projects.     


 


Handled and distributed funding for Grant payrolls and payments to Universities or physicians on our Research and Development Grant projects for the company. 


 


Allocated funds to the appropriate departments, universities, and personnel for the Grant funds.


 


Informed the domestic department of daily incoming Automatic Clearing House (ACH) deposits


 


Processed all Corporate filings, registrations, Sales and Use Tax, Licensing renewals for multiple corporations in a timely manner to avoid penalties for all five corporations. 


 


Earthcraft,    Azusa, CA  


1987 to 1990


                                            


Manager                         


 


 


Diplomatic Travel Services,    Nairobi, Kenya                                           


1985 to 1986


                                            


Office Manager/Assistant to President & VP                                           


 


 


EDUCATION:               


 


Chaffey College,   Rancho Cucamonga, CA       [Business Administration}                                                                         Ongoing


 


Citrus College,   Glendora, CA                                                                           


 


Queensway Secretarial College,   Nairobi, Kenya 


                                       


 


 


TECHNOLOGY:


 


 Microsoft Office:  MS Word, Excel, Powerpoint


Quickbooks                    


PowerPoint                     


Outlook                            


SBT Accounting            


Sage Pro


100 WPM shorthand/ 50 WPM typing


 


 


TRAINING:                   


 


CEO Portal Banking Program Training for Direct Deposits & Online Banking


 


INTUIT Payroll Processing


 

  • ID#: 134236
  • Location: Corona, CA , 92880

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