ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION/ADDITIONAL INFORMATION:
Major Responsibilities:
-Compile and monitor the daily schedules and coordinate travel for VP, all direct reports and other team members;maintain calendar of events, project deadlines and agendas.
Review incoming -correspondence for important dates,establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence.
-Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc.
as requested.
-Coordinate, support and provide assistance for all aspects of the department administrative processes, including meetingscheduling, incoming calls, associate requests, mail distribution, attendance reports etc.
, as requested, ensuring accurateand timely follow-up.
-Ensure visitors are provided appropriate directions, lodging, and travel options.
-Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints.
-Process and track invoices.
Run invoice reports upon request.
-Provide phone coverage, taking written messages, for department upon request.
-Oversee, develop and maintain needed administrative record keeping systems and processes for the department.
-Other duties and responsibilities as assigned by supervisor

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