Community Services Program Coordinator
DESCRIPTIONThe eligibility list established from this recruitment may be used to fill future vacancies in this job classification.
The City of Corona Community Services Department is recruiting for a Program Coordinator in Special Events.
The Program Coordinator is responsible for oversight of the City's Signature Events including Independence Day, Summer Street Fair, Halloweekend, and Holiday Lighting Celebration.
This position works closely with community organizers for Co-Sponsorship Program, inter-departmental event support, and monitoring community calendars.
The ideal candidate is willing to make bold new steps in event coordination, demonstrate big picture thinking, and have a keen eye for detail and communication.
DEFINITION Under general supervision, assists in planning, organizing, and coordinating one or more recreation programs and/or facilities; programs may include but are not limited to senior, adult, and youth recreation, childcare, cultural arts, sports, special events, aquatics, and facility reservations; provides administrative support and program assistance to the Community Services Supervisor; and performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from the Community Services Supervisor.
Exercises technical and functional direction over and provides training to less experienced staff.
CLASS CHARACTERISTICSThis journey level classification is responsible for independently performing duties in support of the department's recreation, special events, cultural arts, aquatics, and facility rental activities.
Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
ESSENTIAL DUTIES AND RESPONSIBILITIESManagement reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Plans, supervises, coordinates, reviews, and evaluates recreation programs, activities, and services; establishes schedules and methods for providing recreation services; recommends improvements or modifications.
Supervises, coordinates, and participates in the day-to-day operations of recreation programs, aquatics, and/or facility reservations.
Monitors program activities; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
Recruits and selects part-time staff and volunteers to operate senior, adult, and youth recreation programs as well as childcare programs, cultural arts programs, sports, special events, aquatics, and related programs and activities; provides supervision, training, orientation, and guidance to assigned part-time staff; prepares weekly and daily schedules; provides input and documentation for performance evaluations.
Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
Assists in preparing and monitoring the operating budget for events, programs, and facilities; orders and purchases equipment, supplies, and materials; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses.
Conducts periodic inspections of facilities; ensures areas of concern are addressed; communicates emergency issues that may arise at facility sites.
Maintains files, databases, records, and software programs related to recreation programs; prepares a variety of written reports, memoranda, and correspondence.
Represents the City in meetings with City commissions, community groups, and the public; attends professional workshops, seminars, and conferences.
Ensures a safe environment is maintained at recreation venues.
Ensures staff compliance with City and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.
QUALIFICATIONS GUIDELINESKnowledge of:
Operations and services of recreation programs.
Principles of providing functional direction and training.
Principles, practices, methods, and techniques of recreation, sports, child care programs, cultural arts programs, and aquatics operations, facilities, and equipment.
Procedures for planning, implementing, and maintaining a variety of recreation, special events, and senior activities.
Principles and practices of recreation program development, implementation, review, and evaluation.
Recreational, age-specific, and social needs of the community.
Special Event Permits, City Municipal Codes, and Permit Regulations.
Local community groups, organizations, and businesses.
Facility scheduling software and online registration systems and software.
Purchasing policies, procedures, forms, and techniques.
Mathematical principles.
Principles, practices, methods, and techniques of adult and/or child cardiopulmonary resuscitation (CPR) methods, and first aid, including rescuer methods as defined by the American Red Cross.
Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
Principles and procedures of recordkeeping.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Plan, organize, and coordinate the work of assigned staff.
Effectively provide staff leadership and work direction.
Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
Manage multiple projects and tasks of varying complexities and work well under pressure.
Handle medical emergencies and injuries in a calm and effective manner.
Understand the organization and operation of recreation and sports programs and facilities necessary to assume assigned responsibilities.
Develop, plan, organize, coordinate, promote, implement, supervise, and evaluate a variety of services and recreation programs, activities, and special events.
Carry out administrative tasks such as scheduling, reviewing time sheets, preparing maintenance reports, and conducting training meetings.
Oversee expenditures and adhere to budgeted allocations; ensure program revenues are collected appropriately.
Perform mathematical calculations.
Prepare clear and concise reports, correspondence, and other written materials.
Maintain accurate logs, records, and written records of work performed.
Respond to complaints or inquiries from citizens, staff, and outside organizations.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and
Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework in recreation administration, sociology, leisure studies, gerontology, physical education, or a related field.
Experience:
Two (2) years of increasingly responsible experience coordinating comprehensive recreational programs.
Licenses and Certifications:
Possession of a valid California Driver's License, to be maintained throughout employment.
Possession of, or successful acquisition within 12 months of employment, a valid CPR and first aid certification issued by the American Red Cross, to be maintained throughout employment.
PHYSICAL/MENTAL DEMANDS AND WORK ENVIRONMENTThe physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDSWhen assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and color vision to create and interpret color coded reports and spreadsheets; and hearing and speech to communicate in person and over the telephone and to operate a motor vehicle and visit various City sites; ability to stand and walk between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When working in an external environment, position requires sitting, standing, walking on slippery surfaces, reaching, twisting, turning, kneeling, bending, stopping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties.
Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONSEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Recommended Skills Attention To Detail Cpr Calculations Child Care Computer Keyboards Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
The City of Corona Community Services Department is recruiting for a Program Coordinator in Special Events.
The Program Coordinator is responsible for oversight of the City's Signature Events including Independence Day, Summer Street Fair, Halloweekend, and Holiday Lighting Celebration.
This position works closely with community organizers for Co-Sponsorship Program, inter-departmental event support, and monitoring community calendars.
The ideal candidate is willing to make bold new steps in event coordination, demonstrate big picture thinking, and have a keen eye for detail and communication.
DEFINITION Under general supervision, assists in planning, organizing, and coordinating one or more recreation programs and/or facilities; programs may include but are not limited to senior, adult, and youth recreation, childcare, cultural arts, sports, special events, aquatics, and facility reservations; provides administrative support and program assistance to the Community Services Supervisor; and performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from the Community Services Supervisor.
Exercises technical and functional direction over and provides training to less experienced staff.
CLASS CHARACTERISTICSThis journey level classification is responsible for independently performing duties in support of the department's recreation, special events, cultural arts, aquatics, and facility rental activities.
Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
ESSENTIAL DUTIES AND RESPONSIBILITIESManagement reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Plans, supervises, coordinates, reviews, and evaluates recreation programs, activities, and services; establishes schedules and methods for providing recreation services; recommends improvements or modifications.
Supervises, coordinates, and participates in the day-to-day operations of recreation programs, aquatics, and/or facility reservations.
Monitors program activities; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
Recruits and selects part-time staff and volunteers to operate senior, adult, and youth recreation programs as well as childcare programs, cultural arts programs, sports, special events, aquatics, and related programs and activities; provides supervision, training, orientation, and guidance to assigned part-time staff; prepares weekly and daily schedules; provides input and documentation for performance evaluations.
Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
Assists in preparing and monitoring the operating budget for events, programs, and facilities; orders and purchases equipment, supplies, and materials; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses.
Conducts periodic inspections of facilities; ensures areas of concern are addressed; communicates emergency issues that may arise at facility sites.
Maintains files, databases, records, and software programs related to recreation programs; prepares a variety of written reports, memoranda, and correspondence.
Represents the City in meetings with City commissions, community groups, and the public; attends professional workshops, seminars, and conferences.
Ensures a safe environment is maintained at recreation venues.
Ensures staff compliance with City and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.
QUALIFICATIONS GUIDELINESKnowledge of:
Operations and services of recreation programs.
Principles of providing functional direction and training.
Principles, practices, methods, and techniques of recreation, sports, child care programs, cultural arts programs, and aquatics operations, facilities, and equipment.
Procedures for planning, implementing, and maintaining a variety of recreation, special events, and senior activities.
Principles and practices of recreation program development, implementation, review, and evaluation.
Recreational, age-specific, and social needs of the community.
Special Event Permits, City Municipal Codes, and Permit Regulations.
Local community groups, organizations, and businesses.
Facility scheduling software and online registration systems and software.
Purchasing policies, procedures, forms, and techniques.
Mathematical principles.
Principles, practices, methods, and techniques of adult and/or child cardiopulmonary resuscitation (CPR) methods, and first aid, including rescuer methods as defined by the American Red Cross.
Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
Principles and procedures of recordkeeping.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Plan, organize, and coordinate the work of assigned staff.
Effectively provide staff leadership and work direction.
Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
Manage multiple projects and tasks of varying complexities and work well under pressure.
Handle medical emergencies and injuries in a calm and effective manner.
Understand the organization and operation of recreation and sports programs and facilities necessary to assume assigned responsibilities.
Develop, plan, organize, coordinate, promote, implement, supervise, and evaluate a variety of services and recreation programs, activities, and special events.
Carry out administrative tasks such as scheduling, reviewing time sheets, preparing maintenance reports, and conducting training meetings.
Oversee expenditures and adhere to budgeted allocations; ensure program revenues are collected appropriately.
Perform mathematical calculations.
Prepare clear and concise reports, correspondence, and other written materials.
Maintain accurate logs, records, and written records of work performed.
Respond to complaints or inquiries from citizens, staff, and outside organizations.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and
Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework in recreation administration, sociology, leisure studies, gerontology, physical education, or a related field.
Experience:
Two (2) years of increasingly responsible experience coordinating comprehensive recreational programs.
Licenses and Certifications:
Possession of a valid California Driver's License, to be maintained throughout employment.
Possession of, or successful acquisition within 12 months of employment, a valid CPR and first aid certification issued by the American Red Cross, to be maintained throughout employment.
PHYSICAL/MENTAL DEMANDS AND WORK ENVIRONMENTThe physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDSWhen assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and color vision to create and interpret color coded reports and spreadsheets; and hearing and speech to communicate in person and over the telephone and to operate a motor vehicle and visit various City sites; ability to stand and walk between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When working in an external environment, position requires sitting, standing, walking on slippery surfaces, reaching, twisting, turning, kneeling, bending, stopping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties.
Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONSEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Recommended Skills Attention To Detail Cpr Calculations Child Care Computer Keyboards Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
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